The brain behind your jobs: NZ rules, connected, explained

One engine that knows the NZ rules, watches every job and tells the right screen what to do next — with the clause and the reason behind every alert. No AI guessing.

Try Toolie on a job free See all features

No credit card · Cancel anytime · Works offline on site · Flat NZD pricing

New · Toolie Brain

Most job software is a pile of separate screens. A delay on the programme doesn’t reach the diary, the crew calendar, the subs or the client — you do, by hand, at 9 pm. Toolie Brain is the part of Toolie that every other part reports to. It knows the NZ rules, watches what happens on your jobs, and tells the right screen what to do next — with the rule and the source behind every alert.

It is not AI. The Brain is plain, deterministic logic: the same jobs, the same dates and the same rules always give the same answer, and you can ask it why. It never computes or changes a price, and it never sends anything to a client or a sub on its own.

One logged rain day, handled across the programme, diary, crew, subs, client and notice clock.

What it does for a builder

Connects every partQuoting, programme, diary, timesheets, invoices, variations, safety and design all feed one typed event log, so one change ripples to everything it should touch.

Knows the NZ rulesA library of 89 code and consent rule rows plus the Construction Contracts Act clocks, HSWA duties, Holidays Act, minimum wage and GST rules, each with its source and a checked date.

Tells you what’s due“What Toolie knows” on your Today screen lists obligations and deadlines, ranked, per company or per job — overdue first.

Explains itselfEvery alert has a Why? button: the rule, its source and the exact events that triggered it. No black box.

Drafts, never sendsClient updates and sub messages open in your own email or SMS app for you to read and send.

Stays quiet on day oneThe first run reads “now” as the starting line, so an existing account isn’t flooded with history.

Real jobs it already handles

Weather delay. Log a lost day and the programme re-flows on working days, the diary records the weather, crew calendars re-sync, affected subs get a reconfirm request to send, the client gets a draft update with the old and new completion dates, and the written-notice deadline starts counting (NZS 3910 cl 10.3.2).
Deck over 1 m. A deck with a fall of 1 m or more is a safety-barrier job under NZBC F4. The Brain checks the quote has the barrier, raises a working-at-height task analysis, suggests a programme hold point and a daily check — and over 1.5 m, flags consent and a council inspection (Schedule 1 exemption 24).
Notifiable incident. Report one and the Brain puts “notify WorkSafe” and “keep the site undisturbed” on your list, and keeps the record for the five years HSWA s 57 requires.
Payment-claim clocks. Both directions of the CCA 2002 payment-claim and payment-schedule clocks, counted in working days (including the regional anniversary day), alongside overdue invoices and unfinished certificates.
Won quote. Quote accepted? It suggests building the programme and saving a baseline. Variation approved? It prompts the time impact and the invoice.
Ask Toolie agrees with Today. The money figures in Ask Toolie and the Today screen come from the same facts — one number, tested equal.

Why “no AI” is a feature

AI is brilliant at turning your words into a typed job description, and Toolie uses it there — Toolie’s own rule is that AI fills inputs, code computes every number. But a deadline, a retention clock or a consent flag has to be right and repeatable, with a clause you can point to. That is what the Brain does. Rules are data with a source and a checked date; NZ Standards are cited by clause number, never reproduced.

Built to be trusted with your records

Immutable log. Events are never edited; a correction is a new event. Two taps or two devices make one event, not two.
Offline-safe and synced. The log keeps working with no signal and merges across your devices by id.
Private by design. Photos, signatures, email and phone numbers are stripped from events, and long text is cut short.
Loop-safe. Rules run in a fixed order, a rule can’t trigger itself forever, and a faulty rule is isolated so the rest keep running.

The Brain also reads the same job money behind the new live job costing, the critical-path programme and the Design Studio. See everything new on the what’s new page, or read how Toolie compares to other builder software.

Common questions

What is Toolie Brain?

Toolie Brain is the rules-and-events engine inside Toolie. Every part of the app (quoting, programme, diary, timesheets, invoices, variations, safety, design) reports to it, and it runs NZ rules against what happens on your jobs to produce deadlines, obligations, suggestions and draft messages.

Is the Brain artificial intelligence?

No. It is deterministic: the same records, dates and rules always give the same answer. Toolie uses AI only to turn your words or photos into a typed job description, and then plain code works out every number.

Does the Brain change my prices or message my clients?

Never. It does not compute, store or change a price, and it does not send anything. Client updates and sub messages are drafts that open in your own email or SMS app.

Can I see why the Brain raised an alert?

Yes. Every row has a Why button showing the rule, its source with the date it was checked, and the chain of events that triggered it.

Which NZ rules does it know?

A library of 89 consent and code rule rows (such as Building Act Schedule 1 and NZBC clauses), plus Construction Contracts Act payment and retention clocks, Health and Safety at Work Act duties and record-keeping, Holidays Act and minimum-wage rules, and GST. NZ Standards are cited by clause number, not reproduced.

Will it flood my existing account with old alerts?

No. The first run starts from today and detects nothing from history.

Quote, comply and get paid — in one place

Start free today. Built around NZS 3604, H1, Healthy Homes & CCA 2002. One flat price for your whole crew.

Try Toolie on a job free →