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New · Job costing for NZ buildersKnow if a job is making money while you can still fix it
Live job P&L by cost code from your accepted quote, with committed costs, forecast, WIP reporting and a CCA-aware retention ledger.
No credit card · Cancel anytime · Works offline on site · Flat NZD pricing
Find out you lost money on a job at the final invoice and it is too late. Toolie’s job costing builds the budget from your accepted quote, by cost code, then tracks real costs against it as the job runs — supplier bills, subcontractors, plant and crew hours from timesheets.
What you see on each job
- Budget, committed, actual and forecast per cost code, with the projected profit and where you are over or under.
- Open purchase orders count as committed, so you see the cost that is coming, not only what has been paid.
- One set of numbers. The job tab, the WIP report and the business health scorecard all read the same figures, so they never disagree. The WIP CSV adds committed and cost-to-complete columns.
- “Why is this job losing money?” highlights the biggest overruns, and supplier invoices can be matched to the job they belong to.
Project admin that backs it up
Retention ledger
Residential or commercial regime, where the client holds the money, trust-account details, and the three-monthly report due dates under Part 2 subpart 2A of the Construction Contracts Act. Statement as CSV. See retentions.
Document register
Folders, drawing numbers and revisions (A to B, P1 to P2), superseded versions kept with history, and the current set at a glance.
Notice register
Delays, extension-of-time events, pending variations, RFIs and payment clocks in one list of what is overdue — per job and across all jobs.
Variations and RFIs
Approved variations flow into the budget. See variations and RFIs.
Job costs feed cashflow forecasting and invoicing, and the Brain reads the same job money to tell you what is overdue. Crew hours come from timesheets.
Common questions
How does Toolie build the job budget?
From the accepted quote, split by cost code. Costs then come from supplier bills, subcontractors, plant and timesheet hours.
Does it include committed costs?
Yes. Open purchase orders are shown as committed, and the WIP report includes committed and cost-to-complete.
Does it handle retentions under the Construction Contracts Act?
Yes. The retention ledger tracks the residential or commercial regime, trust account details and the report due dates, and exports a statement.
Do the job screen and the WIP report agree?
Yes. Both, and the business health scorecard, read the same job cost figures.
Quote, comply and get paid — in one place
Start free today. Built around NZS 3604, H1, Healthy Homes & CCA 2002. One flat price for your whole crew.
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