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Made in NZ · For NZ landscapers

Landscaping software for NZ landscapers — itemised quotes, consent flags, real margin

Toolie quotes hard and soft landscaping itemised the way NZ clients expect — materials, plants, disposal and travel as separate lines — flags when a retaining wall needs consent, and runs the diary, timesheets and invoicing. For project builds and recurring maintenance alike.

Try the Retaining wall consent check free See how it works ↓

No credit card · Cancel anytime · Works offline on site · Flat NZD pricing

Toolie landscaper quote for a retaining wall in Bethlehem, Tauranga, listing the building consent, NZBC B1 structural consent, CPEng design with PS1/PS4 producer statements and beforeUdig service locate the job needs — **Pick the job, see the paperwork.** A wall retaining 1.8 m lists building consent (Building Act 2004 Schedule 1 cl 20; NZBC B1), the CPEng design with PS1/PS4, and the beforeUdig locate — before you price a metre of it.

See how Toolie works for landscapers

From the job type to a priced quote, the consent and paperwork it needs, the design checks behind it — retaining walls, earthworks and irrigation — and the registers you keep afterwards, in the order you’d use them.

Every screen here is the real Toolie app running a made-up demo business — the clients and addresses are invented, the screens are real.

01 Quote the jobQuote Job type, takeoff, priced lines and the total
02 Consent and paperwork up frontPaperwork Consent, CPEng, locates and spray records per job
03 Retaining wall consent checkWalls Heights along the wall, surcharges, a verdict per segment
04 Levels and cut / fillEarthworks Grid levels to volumes, truckloads and council limits
05 Irrigation designerIrrigation Bucket test to heads, drip and zones
06 RegistersRegisters Pool barrier inspections and maintenance rounds

Quote the job

Pick from landscaping job types, enter the quantities you’d price from, and Toolie turns them into itemised lines from your landscaper pricebook.

Retaining wall cost calculator →

Landscaping job types: paving, driveway construction, retaining walls, fencing, pool fences, decks, garden landscaping, lawns, irrigation, subsoil drainage, weed control, outdoor lighting and a full landscape package
Auto takeoff: wall length and retained depth become the wall, drainage coil, free-draining backfill, geotextile, excavator, spoil cartage and the CPEng producer statement
Several parts on one quote — paving, a wall and planting each priced from their own takeoff
A landscaper pricebook you can override with your own supplier prices; a price you type on an unpriced line is saved to it
Labour hours and rate, markup on materials, GST, a deposit or staged payments, and the scope the client sees drafted for you

Toolie landscaper auto takeoff for a timber pole retaining wall: wall length 18 m, depth of ground retained 1.8 m, surcharge above ticked and 2.5 m to the nearest boundary, filled by the retaining wall consent check — **Measured once, used everywhere.** 18 m of wall retaining 1.8 m, with a surcharge and 2.5 m to the boundary — each field stamped *Retaining wall consent check: calculated by the tool*.

Toolie landscaper materials list for the retaining wall part totalling $10,240.52: 18 m of timber retaining wall at $375, subsoil drain coil, 9.7 cubic metres of free-draining backfill, geotextile, excavator hire, 5 loads of spoil cartage and a CPEng producer statement at $2,875 — **Every line yours to adjust.** 18 m of wall at $375, drainage, 9.7 m³ of backfill, 5 loads of spoil and the $2,875 CPEng design — the part comes to $10,240.52.

Toolie landscaper quote totals: materials $10,240.52, labour $5,440.00, 15% markup on materials $1,536.08, GST $2,582.49, total $19,799.09, with a 20% deposit of $3,960.00 — **Priced and ready to send.** Labour $5,440.00, materials $10,240.52 plus the 15% markup and GST: **$19,799.09**, with a 20% deposit of $3,960.00.

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Consent and paperwork up front

Every job type lists the consents and records it needs, with the clause it comes from, while you’re still quoting.

Retaining wall consent in NZ →Producer statements →

Retaining walls: building consent when the wall retains more than 1.5 m or carries a surcharge (Building Act 2004 Schedule 1 cl 20), with the rural-zone cl 41 exemption up to 3 m when its conditions are met
Engineered (CPEng) design with PS1/PS4 producer statements for walls that need it
beforeUdig locate and mark of underground services on every job that digs
Pool fences: F9 / NZS 8500:2006 barrier compliance, not Schedule 1 exempt (cl 21(2)), with the council’s 3-yearly inspection (s 162D)
Excavations deeper than 1.5 m flagged for shoring, and WorkSafe notification when the trench is deeper than it is wide (HSE Regulations 1995 reg 26)
Weed control: an NZS 8409:2021 spray record; large earthworks flagged for a possible RMA resource consent

Toolie landscaper quote on a phone showing the compliance paperwork for a retaining wall that retains 1.8 m — **On site, on your phone.** The same paperwork list for the 1.8 m wall, citing Schedule 1 cl 20 and NZBC B1.

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Retaining wall consent check

Enter the retained height where it changes and any driveway, building or pool behind it. Toolie splits the wall where it crosses 1.5 m and 3 m and checks each segment.

Heights along the wall, or ground levels both sides; draw the wall line and the loads behind it if you like
Surcharges: driveways, buildings, pools, sloping ground and an upper wall — with a surcharge the cl 20 exemption is lost at any height
A verdict per segment against Schedule 1 cl 20 and the rural cl 41 exemption, with the length that needs consent
An engineer brief and a printable calculation sheet kept with the job
Fill the takeoff, or add the wall as priced segments

Toolie retaining wall consent check result on a phone: consent needed, 18 m wall, 1.8 m maximum retained, 13.3 m needing consent, elevation split at 4.7 m and 11.7 m, the first segment passing under Schedule 1 cl 20 — **Where the consent line falls.** 18 m of wall, max 1.8 m: 0–4.7 m passes cl 20, the rest fails on height or the driveway surcharge — 13.3 m needs consent.

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Levels and cut / fill

Type a grid of laser or staff readings (or spot levels) and the finished level you want. Toolie works out cut, fill and loads, and checks the district plan’s earthworks limits.

Grid readings, spot levels on a drawn area, or indicative LINZ terrain levels
Design to a flat level, a fall in any direction or a strip depth — or use the balance level where cut equals fill
Cut, fill and net volume, loose export with your bulking factor, and truckloads
Council earthworks rules (area and volume, cumulative across the project) or your own council’s limits
Add cartage and imported fill to the quote, or just the notes

Toolie levels and cut/fill result on a phone: cut 23.2 cubic metres, fill 7 cubic metres, net plus 16.2, balance level 100.908 m, 4 loads out, 150 square metre area, passing the Auckland Council residential earthworks area limit — **Volumes before you book the truck.** 150 m² of levels: cut 23.2 m³, fill 7 m³, 4 loads out — and within the 500 m² Auckland Unitary Plan E12 area limit.

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Irrigation designer

Start from a bucket test and the tap pressure. Toolie lays out lawn heads head-to-head, puts beds on drip, and splits the zones to fit the supply.

Bucket test or measured flow, and static pressure at the tap
Lawns laid out head-to-head with heads by arc from the nozzle chart; garden beds on dripline
Valve zones that fit the usable flow, and a mainline pressure and velocity check
A backflow note citing NZBC G12 and the water supplier’s bylaw
A parts list on the quote, or the takeoff filled

Toolie irrigation designer result on a phone: 3 zones, 12 heads, 55 m of dripline, back lawn heads laid out at 90, 180 and 360 degrees, a front bed with 184 emitters, and a backflow note — **Zones that fit the tap.** 12 heads on the back lawn, 55 m of drip in the front bed, 3 zones at up to 25 L/min — with the G12 backflow note.

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Registers

The records you keep after the job: pool barrier inspections with the next periodic inspection date, and your regular maintenance sites.

Pool barrier inspections: measured heights, gaps, latch height, each inspection’s result and the next 3-yearly inspection due (Building Act 2004 s 162D)
Maintenance rounds: frequency, preferred day, price per visit and every visit done
Visits completed but not yet invoiced, ready to bill
Services due: remind the customer or book the job from the register
Print any record or export the register as CSV

Toolie pool barrier inspection record for an in-ground pool in Papamoa: barrier height 1250 mm, largest gap 90 mm, ground clearance 80 mm, latch height 1550 mm, inspection on 6 October 2026 complies, next periodic inspection due 2029-10-06 — **The barrier, measured and dated.** 1250 mm high, 90 mm largest gap, latch at 1550 mm — complies on 06/10/2026, next periodic inspection due 2029-10-06.

Toolie landscaper registers screen with tabs for maintenance rounds and pool barrier inspections, listing three maintenance sites with their frequency, preferred day and when each is next due — **Every regular site in one list.** 3 sites with their frequency, day and next visit due.

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Everything in the landscaper pack

Retaining wall consent checkHeights and surcharges → a cl 20 / cl 41 verdict per segment and an engineer brief.

Levels + cut / fillGrid levels → cut, fill, loads and council earthworks limits.

Irrigation designerBucket test → heads, drip, zones and a parts list.

Pool-barrier check (F9/AS1)Run by run, gate by gate → pass / fail per clause and the fixes.

Auto takeoffQuantities become priced lines from your landscaper pricebook.

Compliance paperworkConsent, CPEng PS1/PS4, beforeUdig, spray record — listed per job.

Pool barrier inspectionsMeasurements, results and the next 3-yearly inspection.

Maintenance roundsRegular sites, visits done and visits to invoice.

Itemised quotes that kill scope disputes

Scope in square metres with named materials and grades, plant species, and separate disposal and travel lines plus markup. Itemising this way is exactly what Consumer Protection guidance says avoids quote disputes — and Toolie derives base aggregate and concrete volumes (m³) and post counts for you.

Retaining-wall consent clock with PS1/PS4

Walls over 1.5m, or under 1.5m carrying a surcharge such as a vehicle or building load, need a building consent. Toolie flags consent-required walls and attaches the PS1 (design) and PS4 (construction review) producer statements as a job checklist gate before you dig.

Spray records and hazardous substances

Each herbicide job gets an NZS 8409 spray record — product, rate, weather, the operator’s GROWSAFE® certificate number and neighbour notice. Add GROWSAFE to a crew member’s tickets with its expiry date so you can see when it’s due, and keep agrichemicals and their Safety Data Sheets on the job’s hazardous-substances register.

Deposits, staged progress claims and getting paid

Take a deposit, issue staged progress claims tied to milestones under the CCA for larger garden builds, and invoice completed jobs on site with Xero sync.

Run the diary, crews and timesheets in one place

Schedule crews across sites, handle both project work and recurring maintenance or lawn rounds, and capture GPS timesheets that flow into invoices and payroll.

One flat price for your whole crew — and a demo before you sign up

Toolie is flat: Solo $49, Duo $89, Crew $129, Pro $249 (NZD ex-GST) — add the whole crew free, not per user. 14-day free trial, no credit card, no lock-in. And you can quote a real job on the demo before you ever create an account.

NZ compliance guide

Retaining Wall Consent NZ: 1.5m Rule, PS1 & PS4 — Do you need consent for a retaining wall in NZ? The 1.5 m rule, surcharge, rural exemption, engineer design, PS1 and PS4 statements and digging safety.

Common questions

Does a retaining wall need consent in NZ?

Walls over 1.5m high, or lower walls carrying a surcharge such as a vehicle or building load, generally need a building consent. Toolie flags consent-required walls and attaches the PS1 design and PS4 construction-review producer statements as a checklist gate before you dig.

How do I write a landscaping quote in NZ?

Itemise it: square metres, named materials and grades, plant species, and separate disposal and travel lines with markup. Toolie builds quotes this way, which Consumer Protection guidance says prevents scope disputes.

Can Toolie track GROWSAFE certs for spraying?

Yes — the spray record captures the operator’s GROWSAFE number on every job, and each crew member’s GROWSAFE ticket and expiry can sit on their profile.

Can it handle both garden builds and maintenance rounds?

Yes. Toolie runs one-off project builds and recurring maintenance or lawn-care visits in one diary, with GPS timesheets flowing into invoices and payroll.

How much does landscaping software cost in NZ?

Flat NZD ex-GST: Solo $49, Duo $89, Crew $129, Pro $249 — one price for the whole crew, not per user. 14-day trial, no card, no lock-in.

Can Toolie tell me which part of a retaining wall needs consent?

Yes. The retaining wall consent check takes the retained height along the wall and any surcharge behind it (a driveway, building, pool, sloping ground or an upper wall), splits the wall where it passes 1.5 m and 3 m, and gives each segment a verdict against Building Act 2004 Schedule 1 cl 20 and the rural cl 41 exemption. It is a check of the exemptions, not a wall design — consented walls still need a CPEng design.

Does Toolie check council earthworks limits?

Yes. Levels + cut / fill works out cut and fill from your levels and compares the area and volume, cumulative across the project, with the district-plan earthworks rule you pick — or limits you enter for your own council.

Quote, comply and get paid — in one place

Start free today. Built around NZS 3604, H1, Healthy Homes & CCA 2002. One flat price for your whole crew.

Try the Retaining wall consent check free →